PTO Accrual Calculator
Paid time off earned per pay period or per hour worked, with a balance projection.
PTO and leave calculators
Know how much time off you earn and when you can take it. Work out your accrual rate, project your balance against a cap, and count the workdays around holidays.
2 calculators, 3 guides
PTO and leave calculators
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PTO Payout Calculator
Gross value of unused paid time off at your rate, with payout caps and percentages.
Planning time off
- Find your accrual ratePer pay period, per hour worked, or a yearly amount spread out.PTO Accrual Calculator
- Count the days you needBusiness days in your trip, skipping weekends and holidays.Business Days Calculator
- Value what is leftWhat unused PTO is worth if it is paid out when you leave.PTO Payout Calculator
PTO & leave guides
Worked examples and the rules behind the numbers.
How PTO Accrual WorksHow paid time off accrues per pay period or per hour worked, how to calculate your accrual rate, and how balance caps and usage change your PTO over time.Read guide How PTO Payout WorksHow unused PTO and vacation are paid out when you leave a job, how to calculate the amount, and why the rules depend on your state and your employer's policy.Read guide How to Count Business DaysCount business days between dates, decide whether to count the start and end, and handle US federal holidays and observed dates. Includes the 2026 list.Read guide
Also useful
Common questions
Does federal law require paid time off?
No. The Department of Labor notes that the FLSA does not require payment for time not worked, such as vacations or holidays. Some states and cities have paid leave rules, and most PTO comes from employer policy.
How do I convert PTO hours to days?
Divide by the hours in your workday: 120 hours is 15 days of 8 hours.
What happens at a PTO cap?
Under most capped policies, you stop earning PTO until your balance drops below the cap.
Is unused PTO paid out when I leave?
Federal law does not require it. Some states require employers to pay out earned vacation at separation, and others allow policies that forfeit it, so it depends on your state and your employer’s written policy.